Vendor quote management

Manage every vendor quote in one project workspace.

Vendor quote management software organizes received quotes, vendor requests, project documents, deadlines, coworker reviews and final decisions by project.

Built for: Buyers, project managers, operations teams and procurement contributors coordinating quotes from multiple vendors.

Bring every quote into the project

Upload quotes received outside ReplyToQuote or invite vendors to submit through private links. Uploaded quotes are clearly labeled and never claim historical activity that did not occur in ReplyToQuote.

  • Manual existing-quote entry
  • PDF attachment storage
  • Separate private internal notes
  • Optional vendor connection

Collaborate without opening the whole workspace

Invite coworkers to one project as viewers, collaborators or decision makers. Project-scoped access does not expose unrelated company projects.

Compare facts and record decisions

Review manually entered price, scope, schedules, terms, assumptions and exclusions side by side. ReplyToQuote does not use AI to rank vendors or choose a winner.

How it works

  1. 1Create a project or claim a proposal you received.
  2. 2Upload existing quotes or request new ones.
  3. 3Invite project collaborators with appropriate roles.
  4. 4Review submissions and vendor questions.
  5. 5A decision maker records the award or decline outcome.

Pricing

The first active buyer project is free, including vendor requests, uploaded quotes and free project collaborators. Additional active projects require Buyer Team when payments are available. Invited vendors participate free.

View pricing details

Frequently asked questions

Can I upload a quote received elsewhere?

Yes. Enter its details manually and attach the PDF. It is labeled Uploaded and does not include invented historical engagement.

Does ReplyToQuote recommend a vendor?

No. It organizes factual information for authorized reviewers; it does not rank submissions or select a winner.

Reviewed September 19, 2026