FREE ELECTRICAL CONTRACTOR TEMPLATE
Electrical Contractor Proposal Template
Create a clear electrical-services proposal covering scope, labor, materials, exclusions, schedule, pricing and payment terms. Customize it online, download the PDF or send it as a tracked proposal.
No credit card required. Your first tracked proposal is free.
Published by ReplyToQuote · Updated 2026-09-21
Electrical proposals are judged on two things: whether the scope matches the drawings or walkthrough, and whether the price holds when material costs move. A clear proposal states which circuits, devices and equipment are included, who pulls the permit, and how long quoted material pricing is good for.
This editable template separates labor from materials, names the code and inspection assumptions you priced against, and lists the exclusions that most often turn into change orders on commercial electrical work.
Editable electrical contractor proposal template
Every field below is editable right here. Fill in what you know now — your edits are kept in this browser and carry into the full builder when you continue.
Company
The contact details your customer will see on the proposal.
Customer and project
Add the information that identifies this proposal.
Scope of work
Describe what is included, the expected result and any important deliverables.
Check my scope
Paste rough notes or a draft. You get missing details and short suggestions—nothing is changed unless you apply it.
Pricing
Add each service, material or fee as a separate line.
Schedule and validity
Set expectations without promising dates you cannot confirm.
Payment and working terms
Adapt these terms to your business and jurisdiction. No contractual commitments are added automatically.
Example proposal
A completed example showing how the scope, pricing, schedule and terms fit together. The companies, people, projects and prices below are fictional and are shown only to illustrate the format.
Copperline Electric
Marcus Dell · marcus@example-copperline.test
Proposal ELEC-3307
2026-09-10
Electrical Proposal — Suite 220 Tenant Build-Out
Prepared for Tanya Boyce, Project Manager · Suite 220 tenant build-out — 6,400 sq ft office
Scope of work
Electrical installation per drawings E1.0–E2.1 dated 08/28/2026. Included: new 225A 42-circuit subpanel fed from the existing house panel; 38 branch circuits; 96 duplex receptacles and 14 quad receptacles; 22 switch locations with occupancy sensors; installation of 74 owner-furnished LED fixtures and 9 exit/emergency units; power connections for 4 rooftop units and 2 break-room appliances; EMT above accessible ceiling and MC drops in walls; circuit labeling, testing and marked-up as-builts; permit application and inspection coordination.
Subtotal $79,106
Tax $5,142
Total $84,248
Deposit $6,800 · Balance $77,448
Schedule
Start within 5 business days of permit issuance. Rough-in: 9 working days. Inspection hold: 2 days. Trim and fixtures: 6 working days. Final inspection and punch: 2 days. Total 19 working days, standard hours.
Payment terms
10% deposit at signing. Monthly progress billing on completed work and stored materials. Retainage per the prime contract. Final payment net 30 after passing final inspection. Change work billed at $96 per journeyman hour plus material cost plus 15%.
- Schedule
- Start within 5 business days of permit issuance. Rough-in: 9 working days. Inspection hold: 2 days. Trim and fixtures: 6 working days. Final inspection and punch: 2 days. Total 19 working days, standard hours.
- Assumptions
- Existing house panel has adequate capacity for the 225A subpanel. Ceiling grid open during rough-in. Owner-furnished fixtures delivered to site before trim begins. Material pricing held 30 days from the proposal date.
- Exclusions
- Engineering and stamped drawings, utility fees, fire alarm, data and low-voltage cabling, AV, patching and painting, ceiling tile replacement, core drilling, temporary power, after-hours premium time, and correction of existing violations found in the base building.
- Payment terms and change orders
- 10% deposit at signing. Monthly progress billing on completed work and stored materials. Retainage per the prime contract. Final payment net 30 after passing final inspection. Change work billed at $96 per journeyman hour plus material cost plus 15%.
Download or customize
Downloading a blank or example PDF is free and does not use your free tracked proposal.
How to write this proposal
Collect this before pricing electrical work
Price from a document, not a description. Note the drawing set and revision date, or the date of the walkthrough the count came from.
- Drawing set, revision date or walkthrough date
- Existing service size, available capacity and panel locations
- Device and fixture counts, and who furnishes the fixtures
- Equipment schedules with voltage, phase and connection type
- Permit authority, inspection sequence and any utility coordination
What belongs in the electrical scope
List service and panel work, branch circuit counts, device counts, fixture installation, equipment connections and the wiring method. Naming the wiring method — EMT, MC, raceway — matters, because two contractors quoting the same drawings can price very differently based on it.
Common electrical exclusions
These items are frequently assumed by the customer and rarely included in an electrical price.
- Engineering, load calculations and stamped drawings
- Fire alarm, low-voltage cabling, security and AV
- Patching, painting and ceiling tile replacement
- Core drilling, trenching and concrete cutting
- Temporary power and after-hours premium time
- Correcting pre-existing code violations found during the work
How electrical pricing is usually organized
Separate labor from materials, and separate journeyman from apprentice hours where your rates differ. Show permit fees as their own line. If material costs are volatile, state how long the quoted material pricing holds and what happens after that date.
Describe schedule around inspections
Electrical schedules are driven by permit issuance, rough-in inspection and the general contractor's ceiling close. Give working days per phase rather than calendar dates, and state what the start depends on — usually permit issuance or a predecessor trade.
What causes confusion on electrical proposals
Owner-furnished versus contractor-furnished fixtures, whether the permit fee is included, and what counts as a change order. Put a plain sentence on each in the proposal: change work is priced before it proceeds, at the listed rate.
Verify before sending
Check that the drawing revision is named, counts match the takeoff, the wiring method is stated, permit responsibility is assigned, and warranty terms and expiration are present. Adapt contract language to your business and jurisdiction; this template is not legal advice.
This template is a starting point, not legal advice, and it does not guarantee that any term is enforceable. Adapt contractual language to your business and your jurisdiction, and have a professional review agreements you rely on.
Before you send your proposal
- Drawing set or walkthrough date is referenced
- Panel, circuit, device and fixture counts are stated
- Wiring method and equipment connections are described
- Owner-furnished versus contractor-furnished items are clear
- Permit responsibility and inspection coordination are assigned
- Labor and materials are separated, with change-work rates published
- Exclusions cover engineering, low-voltage, patching and after-hours work
- Warranty, payment terms and proposal expiration are included
A professional proposal is only the beginning
Send your completed proposal as a secure ReplyToQuote link to know when it is opened and give your customer one clear place to accept, decline, ask a question or request a revision.
Recipients never create an account and never pay anything to review or respond to a proposal.
Track This Proposal FreeFrequently asked questions
What should an electrical contractor proposal include?
The drawing or walkthrough reference, service and panel work, branch circuit and device counts, fixture responsibility, equipment connections, wiring method, permits and inspections, schedule by phase, separated labor and material pricing, exclusions, warranty, payment terms and an expiration date.
Should labor and materials be listed separately?
Yes for commercial work. Separating them lets the customer see what moves when material prices change, and makes change-order pricing consistent with the original proposal. It also makes the proposal easier to compare against competing bids.
How detailed should the electrical scope be?
Detailed enough that another electrician reading it would install the same thing: counts, circuit amperages, wiring method, and who furnishes fixtures. Vague phrases like 'electrical per plan' invite disputes when the plan changes.
How should change orders be handled?
State that added or altered work is priced and approved in writing before it proceeds, and publish the hourly rate plus material markup used for time-and-material change work. Discovery items, such as existing violations found in walls, should be named as change-order territory in exclusions.
How long should quoted material pricing stay valid?
Many electrical contractors hold material pricing 15 to 30 days and say so directly. State the number of days rather than leaving it implied, and set the proposal expiration to match.
Does the customer need an account to respond?
No. If you send the proposal as a ReplyToQuote tracked link, the recipient can open it and accept, decline, ask a question or request a revision without creating an account or paying anything.